Board of Directors Meeting Minutes – September 9, 2019

Attention: This post is over 2 years old and the information may be out of date.Attention: This post is over 2 years old and the information may be out of date.

In attendance were Vince Volpe, Vice President, presiding; John Dubinsky, Alison Ferring, Jacque Land, Janet Rainford, Thomas Schlafly, and David Sweeney (via phone). 

Also present were Chief Executive Officer Waller McGuire and staff members Carrie Dietz, Tiffany Davis, Cathy Heimberger, William Jackson, Kathy Leitle, Mary Meyer, Daisy Porter Reynolds, Anna Strackeljahn, Justin Struttmann, Lisa Thorpe, and Jen Wiese; Liz Reeves, Foundation; and Lisa Stump, Lashly & Baer. 

The meeting was called to order at 5:32 p.m. by Mr. Dubinsky. 

Minutes:
Ms. Rainford's motion to approve the minutes of the July 1, 2019 Board Meeting, seconded by Ms. Ferring, was approved. Ms. Rainford's motion to approve the minutes of the August 26, 2019 Board Meeting, seconded by Mr. Land, was approved. 

Chief Executive Officer's Report:
Mr. McGuire reported that the Library's partnership with The Magic House's makerspace. MADE is going well. Library Night at The Magic House found 449 Library customers attending. The Library will be piloting passport services at Schlafly Library in October. If it goes well, plans are to expand this service to the other three Regional Libraries and Central. 

  • Mr. Jackson presented the Financial Report. 
  • Ms. Wiese presented the HR Report. Ms. Reeves presented the Foundation Report. 

Fiscal Affairs Committee Report:
Mr. Volpe arrived at 5:52 p.m. and presented the Committee report, giving an overview of the proposed budget for 2019-2020. Mr. Jackson included updated information that arrived from the City Assessor's Office after the Fiscal Affairs Committee meeting, stating that the City Office expects the Library to receive an additional $700,000 from tax revenue in the new fiscal year. 

The Board discussed how this change had affected the budget discussed by the Fiscal Affairs Committee. Mr. Dubinsky stated that the Committee had discussed the budget in detail when it recommended approval by the Board. 

Ms. Rainford's motion to accept the 2019-2020 budget, seconded by Mr. Schlafly, was approved 

The refinancing of the Central construction bonds is proceeding with Stifel. The Board discussed the reasons for using Stifel outlined in Mr. McGuire's July 26th, 2019 letter to the Board. 

Unfinished Business:
Ms. Porter-Reynolds presented two new policies, 3D Printing and Confidentiality, and one revised policy, Collection Development, for Board approval. 

Mr. Schlafly’s motion to approve all three policies, seconded by Mr. Dubinsky, was approved. 

New Business:
Mr. McGuire presented the Central lease resolution for approval. 

Mr. Dubinsky's motion to approve A Resolution of the Board of Directors of the City of St. Louis Municipal Library District Central Library Lease; and Related Matters, seconded by Mr. Schlafly, was approved. 

Mr. McGuire presented the Old Post Office lease resolution for approval. 

Mr. Dubinsky's motion to approve A Resolution of the Board of Directors of the City of St. Louis Municipal Library District Authorizing Lease Extension for Old Post Office Building; and Related Matters, seconded by Mr. Schlafly, was approved. 

Mr. Land's motion to go into Executive Session, seconded by Mr. Schlafly, was approved by a unanimous roll call vote. 

The meeting went into Executive Session at 6:22 p.m. 

At the regular meeting of the Board of Directors of the St. Louis Public Library on September 9, 2019, the following actions were taken: 

Ms. Rainford moved  that the Board approve the minutes of the meeting of July 1, 2019. MOTION APPROVED (In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Schlafly, and Mr. Sweeney.) 
Ms. Rainford moved  that the Board approve the minutes of the meeting of August 26, 2019. MOTION APPROVED (In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Schlafly, and Mr. Sweeney.) 
Ms. Rainford moved  that the Board approve the proposed 2019-2020 budget. MOTION APPROVED (In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Schlafly, Mr. Sweeney, and Mr. Volpe.)  
Mr. Schlafly moved  that the Board approve the 3D Printing, Confidentiality, and Collection Development Policies. MOTION APPROVED (In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Schlafly, Mr. Sweeney, and Mr. Volpe.) 
Mr. Dubinsky moved  that the Board approve A Resolution of the Board of Directors of the City of St. Louis Municipal Library District Central Library Lease; and Related Matters. MOTION APPROVED (In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Schlafly, Mr. Sweeney, and Mr. Volpe.) 
Mr. Dubinsky moved  that the Board approve A Resolution of the Board of Directors of the City of St. Louis Municipal Library District Authorizing Lease Extension for Old Post Office Building; and Related Matters. MOTION APPROVED   

(In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Schlafly, Mr. Sweeney, and Mr. Volpe.) 

Mr. Land moved  that the Board go into Executive Session. MOTION APPROVED (In favor Mr. Dubinsky, Ms. Ferring, Mr. Land, Ms. Rainford, Mr. Schlafly, Mr. Sweeney, and Mr. Volpe.)