Board of Directors – December 4, 2017

In attendance were John Dubinsky, President, presiding; Alison Ferring, Nina North-Murphy, Keith Savage, Thomas Schlafly, and Vince Volpe.

Also present were Executive Director Waller McGuire and staff members Tiffany Davis, Carrie Dietz, Cathy Heimberger, William Jackson, Kathy Leitle, Brenda McDonald, Jen Ohzourk, Justin Struttmann, and Ed Witkowski; Liz Reeves, Library Foundation; and Lisa Stump, Lashly & Baer.

The meeting was called to order at 5:30 p.m. by Mr. Dubinsky.

Minutes:
Mr. Schlafly's motion to approve the minutes of the November 13, 2017 Board meeting, seconded by Ms. Ferring, was approved.

President's Report:
Mr. Dubinsky noted that the draft schedule for Library Board Meetings for 2018 was in the Board packets. Board Members were asked to notify Mr. Dubinsky or Mr. McGuire with suggested changes to the proposed dates.

Executive Director's Report:
Mr. McGuire thanked the Board Members for attending the joint Library Board/Library Foundation Board meeting in November and mentioned that December 9, 2017, is the fifth anniversary of Central Library's re-opening after renovation. He gave a brief summary of progress against the Strategic Plan:

• The Nurture Young Minds-Born to Read initiative of the welcome kits for newborns is moving forward and the reorganization of the Youth Services staff is complete. The Public Safety Department has been reorganized by Mr. Struttmann. Contract security staff have been added, a new incident reporting system implemented, and department procedures have been updated.
• Jen Wiese, the new Director of Human Resources, is working on an extensive review of policies and procedures and is collecting data to update all job descriptions.
• The Business Office software update was operational as of October l, 2017, with training of all staff planned over the next year.
• After the beginning of the New Year, SLPL and St. Louis County Library will begin a TV advertising campaign.
• The Technology Department has purchased and installed a number of Chrome-based computers, which are less expensive and easier for staff to update as needed. The security of the system's technology has been geatly enhanced, including a new firewall. The downloadables collections continue to increase, including a new streaming music service of five free hours a day for each patron.
• Thirty Hotspots are being added that will circulate to patrons. Each Hotspot from TMobile costs $30 per month. This new technology will need a minimal revision to the Technology Acceptable Use policy, which will be brought to the Board in January.
• Central Library is shifting the History collection to the second floor and expanding the Special Collections area on the third floor.
• The Career Online High School (COHS) program is very successful. SLPL has enough qualified applicants to easily distribute all of the scholarships.

In addition, Mr. Jackson presented the Financial Report. Mr. McGuire presented the HR Report. Board Members asked for an HR overview report to be presented at a future meeting, and for staff to revise the report as they decide best suits Library needs. Ms. Reeves presented the Foundation Report, stating that the Gala fttndraiser attendance was 265, netted $95,000, and received a lot of press attention. She also stated that Monsanto has agreed to ftlnd the Youth Services Summer Camps for 2018.

New Business:
Mr. Savage's motion, seconded by Ms. North-Murphy, to approve A Resolution of the Board of

Directors of the City of St. Louis Municipal Library District Authorizing and Approving the Negotiation and Execution of Reciprocal Lending Agreements between the Board of Directors and the St. Louis County Library District, the St. Charles City-County Library District, and the Municipal Library Consortium of St. Louis County; and Authorizing and Approving the Actions of Certain Officers of the Library, was approved.

Mr. Savage's motion, seconded by Ms. Ferring, to approve A Resolution of the Board of Directors of the City of St. Louis Municipal Library District Authorizing Staff and Financial Support to the Foundation; and Authorizing the Actions of Certain Officers was approved.

Mr. Schlafly's motion, seconded by Ms. North-Murphy, to approve the Holiday Closings 2018 was approved.

Mr. Schlafly asked that the previously mentioned HR overview include how job descriptions have changed over the last thirty years, and how automation has changed them. Board Members were asked to send any other suggestions for the overview to Mr. Struttmann.

Mr. Dubinsky stated that a calendar for the Fiscal Affairs Committee meetings will be set up early in 2018.

Mr. Schlafly's motion, seconded by Ms. North-Murphy, to adjourn the meeting was approved.

The meeting adjourned at 6:54 p.m.